flatbed scanner

Step by Step Instructions on Scanning Photographs for best results in Restoration and Retouching


  1. Gently wipe your photo clean of any dust or particles with a soft clean dry microfibre cloth or a soft clean brush.
  2. Make sure your scanner glass is clean; smudges or fingerprints can be removed by spraying a little mild non-ammonia household cleaner on to a cloth and wiping the glass gently, then polishing dry with a dry microfibre cloth.
  3. If the photo is stuck behind glass, do not try and peel it off as in most cases the photo will scan effectively through the glass. Just give the glass a wipe or clean as detailed above, making sure to keep all moisture and cleaning products from touching the photo.
  4. Turn your scanner on and place your photo as per your scanner’s instructions. If it is not lying flat you may find it necessary to gently weigh it down with a book.
  5. Open your scanner software. Do not use the automatic mode as you need to vary resolution etc. You should be able to select the following options;
  6. Document Type: Photograph
  7. Image Type: Color (Select ‘Color’ even if your photo is black and white, this results in a file with greater depth of digital information).
  8. Resolution: This is where things can get a bit technical, and there is a lot of confusion on the subject! It really depends how big your original photo is and how large you would like your finished photo. If scanning negatives a higher resolution such as 2400 dpi or more is needed as they are so much smaller than the usual output. As a general guide for photos I will usually select a resolution of 720 dpi, if the photo needs to be enlarged a great deal then I will choose a higher resolution of 1200 or 1600 dpi. I will discuss resolution in greater detail in another post.
  9. If your scanner software has any image adjustments available such as colour correction or sharpening, please leave them all unchecked! They can be very destructive, it is best to have the file in its original, untouched state.
  10. File Save Settings: Save the photograph as a JPG for ease of emailing, but at 100% quality, uncompressed, the larger the better.
  11. Select ‘Preview’ if available in the software settings and check that the scanner registers the entire photo. It may be possible to draw a marquee or selection box around the photo to eliminate unnecessary areas.
  12. Select ‘Scan’.
  13. Check your jpg file to make sure your photo is all there and uncorrupted.
  14. Email it to me for a free, no-obligation quote or alternatively Dropbox is a useful, free option for sharing larger files.